How to choose the right multifunction printer for your business.

February 2nd, 2012 Comments Off

Are you in the market for a printer?  Are you finding it difficult to sort through the various brands?  Choosing the right printer should not be as difficult as purchasing a car.  We are going to give you a few pointers on how to narrow down the search and even show your a few machines that have been popular sellers for us.

1) You will want to look at a digital/laser machine.  While inkjets look great (because they are cheap), over the long run, you could have saved hundreds of dollars in consumables by purchasing a laser printer. Consumables are toner, developers, and drums.

2) Consider going multifunction.  Multifunction machines have come down so far in price, it is hardly worth buying JUST a printer.  You also have the advantage or copying, scanning, faxing, and networking capabilities.

3) Now comes the tricky part.  You need to figure out the volume of printing that your business does.  If you purchase a printer that is to low volume, the printer will fail only have a couple years.  You need to purchase a printer that will be able to compensate for increased volume over the life of the machine.  Typically we suggest if you are doing 5000 prints per month, you should purchase a machine capable of doing 10,000 per month.

4) Now that you know the type of machine that you are looking for it is time to compare the actual machines.  Digital technology has progressed far enough that most machines are fairly similar.  The most important thing to look for is cost per copy.  Divide the toner cost by the toner yield.  A good black and white multifunction machine should cost around half a cent per copy.  A good color multifunction machine should cost around five cents per copy.  This will fluctuate a little depending on the size of the machine you purchase.  The higher end the machine, the lower the cost per copy and vice-verse.

5) If you are doing a lot of black and white copying and very little color, it may be best to purchase 2 machines.  A high end black and white multifunction copier / printer and a low end color multifunction printer.  Because the cost per copy is so different between a color multifunction printer than a black and white, it may save you money over time in consumable cost.

If you have any question about selection or cost per copy call us at 866 530 8502

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How often does a manufacturer discontinue a copy machine line?

December 16th, 2011 Comments Off

Most copy machines are discontinued and replaced by a newer model every year (sometimes sooner, sometimes later).  There are a few reasons why most manufacturers discontinue making a line of copy machines.

  1. The bulk of the manufacturers money comes after the sale of the copier.  They make money off of, toner, developers, drums, and other consumable parts.  Once the machine has been out for a significant amount of time, generic and refurbished cartridges begin to flood the market.  The sale of consumable products begins to drop.  For the most part, digital copiers have changed very little over the past ten years.  Like purchasing a car, if you have the opportunity to purchase a discontinued copier, you could save several hundred to several thousand dollars.  Purchasing a refurbished copier is also another option.
  2. On occasion manufacturers will replace an older model due to a flaw in the design.  Though this is very uncommon, we have seen this happen once or twice.  For instance, Samsung had a copier a 5 years back that had problems when adding a finisher (stapler) to the machine.  Dealers were unable to correct the problem.  Samsung came out with a new machine that had fixed the design flaw shortly after.
  3. Over the past couple of years we have seen several manufacturers simply stop making certain types of office equipment.  Okidata stopped making black and white copiers, Sharp stopped making fax machines, and Lanier and Ricoh merged into one.  While these companies are still required to continue to make parts and consumable for these machines, most of the dealerships have vanished or swapped the copier line they were selling.  Typically we would suggest you stay away from discontinued machines from manufacturers that no longer make a particular line of office equipment.

It’s easy to get confused by hard selling salesmen.  Do your research first and contact multiple dealers.  Local companies are the worst about selling discontinued equipment.  In order to maintain their dealerships, they are required to purchase a certain amount of products.  They do no replenish their stock until the old units are sold.

Call us at 866-530-8502 if you have any questions in regards to discontinued office equipment.

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Copystar CS-255 digital multifunction copier!

November 30th, 2011 Comments Off

The new Copystar CS-255 is a modern marvel in the copy machine industry.  The base machine comes standard with 1 500 sheet paper drawers, reverse document feeder, duplex, network printing, network color scanning, and tops it off with a toner cartridge included.  These features buy themselves makes the machine worth a look from any potential mid size business seeking to upgrade their office equipment.  What makes the Copystar CS-255 a great machine is the pricing and yields of the cartridges.

CLICK HERE FOR PRICING ON THE

COPYSTAR CS-255

Lets do the math.
Toner $84.00 / 12,000 (yield) = .0071
Maintenance Kit $375.00 / 300,000 (Yield) = .00125
Total cost per copy $0.00835

That is just the consumable cost. If you also add the value of being energy efficient, this machine is a winner any day.

For more information on the Copystar CS-255 click the link below to view the manufacturers brochure.  You may also call us at 866-530-8502 and talk to a knowledgeable sales rep.

Copystar CS-255 Product Information

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How to Ship Big and Delicate Office Essentials: Same Day Courier Service and Other Options

November 30th, 2011 Comments Off

So, let’s say you need to move your office across the country. Unfortunately, this is no small
feat. You have computers, desks, chairs, and other equipment to transport. You may have a
pick-up truck and some dedicated employees who have offered to help you move the office
supplies. However, you may feel a little uneasy about transporting large and fragile items like
your copy machine, computers, and antique reception furniture. And what if you need to ship
everything to the new office ASAP? Fortunately, you can find a same day courier service or
another kind of courier service to meet your needs, no matter what they are. Here are some of
your options for shipping a few unwieldy office essentials:

Copy Machines

Nothing breaks down faster or easier than a copy machine. You have to make sure you hire
the right delivery company, so this important piece of office equipment doesn’t break down or
get damaged en route to your new office. There are companies that specialize in moving and
shipping large office equipment of this kind. It’s a good idea to find a company that has years
of experience moving and shipping office equipment. The company should know what kind of
packaging should be used to ship a copy machine. And they should know how to secure and
cover the copy machine if it is being transported in a delivery truck.

Computers

If you need to transport a hundred computers from your office in Louisiana to a new office in
Texas, there should be no doubt in your mind that you need to find the right people to handle
the job. Your office computers likely store important data and information that is integral to
your business operations. If computers are packaged incorrectly when they’re shipped, they
can easily break. Similarly, if they aren’t situated appropriately in a truck, it’s pretty common
for them to be severely damaged in the event that the driver takes a sharp turn or gets in a
wreck. So, it’s essential to find small business technology delivery companies to take care of
things for you.

Antique Office Furniture

Many businesses have antique furniture in their front offices to provide clients with a
comfortable place to wait. Transporting your company’s antique furniture can be a challenge.
Delivery companies don’t simply have to worry about packaging the items and securing them
in the delivery truck. They also have to be concerned about making sure the items are stored
in a cool, dry place at all times. Finding a quality company to transport your antique furniture
requires some research. You might even benefit from calling up a local antique shop and asking
them if they know of any companies that would be able to transport the furniture efficiently
and affordable.

So, find the right courier services for your company’s needs. Transporting your office
equipment should be left to the professionals!

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Printers and printing using a copy machine!

November 13th, 2011 Comments Off

Printers and printing using a copy machine!

There are very few copy machine manufacturers who only build a straight copy  machine.  All of them have the capability to be network printers, scanners, and fax machines (if not already built in).   Many companies who call us seeking just a copier.  The question we ask is “Why?”.

There are very few printers that can compete with the cost per copy of a copy machine.  Most printers tend to cost around 2 cents or more per copy.  The copy machines that we carry are generally less than a penny per copy.  This number does go up if you are looking for a color copier/printer.

If you are in the market for a new copy machine, consider using it as your dedicated printer as well.  While you may need to purchase a larger copier in order to handle the added volume, it has the potential to save you hundreds of dollars each year.

Click here to view our multifunction printer copy machines

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Fax to email / PC Fax / Electronic Fax

November 13th, 2011 Comments Off

Most business’s are trying to go paperless.  This does however pose a problem for the fax machine.  Many companies still rely heavily on their fax machines.  You can have the best of both worlds.

Many of the new fax machines have built in networking capabilities.  They will allow for desktop faxing.  Instead of printing out a document and taking it to the fax machine, you will be able to simply fax it from your PC.

If you do have your network fax machine connected to your network, these machines are capable of sending an incoming fax to your computer instead of printing out.  They can be saved as a PDF or a JPG file.

There are numerous advantages of going with a network fax machine.  Feel free to call us at 866-530-8502 to see your many options.  Many of these network fax machines cost less than $1000.00

Click here to view all our fax machines

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Inexpensive low end multifunction color copier.

November 10th, 2011 Comments Off

The thing to remember about color copiers, is just because the price is low it doesn’t mean it’s a great deal.  Office Depot and Office Max offer some small low end color copiers, but if you consider the cost for their consumables, you would have been able to get a better deal by spending a bit more money on the machine. These low end machines that you can purchase from big box stores tend to run more because they have to build in the three year warranty that they give into the cartridges.There are several brands that not only offer a low cost on the machine, but also a have a lower cost per copy (for a color machine).

Here are a couple of the machines that deserve a closer look.

Okidata CX2033 $999.00
This machine comes standard with copy, network print, network scan, and fax.  It has a 300 sheet paper drawer and a 100 sheet bypass tray.  The Okidtata CX2033 will print in color at 20 pages per minute and in black and white at 32 pages per minute.

  • Black and white cost per copy 1.1 cents
  • Color cost per copy 9.4 cents

Samsung CLX-6250FX $959.00
This machine comes standard with copy, network print, network scan, and fax.  It has a 250 sheet paper drawer and a 100 sheet bypass tray.  The Samsung CLX-6250FN  will print in color at 20 pages per minute and in black and white at 25 pages per minute.

  • Black and white cost per copy 2.2 cents
  • Color cost per copy 9.8 cents

Both machines have a 1 year on-site parts and labor warranty if you purchase from us.  If you have any questions, please call 866-530-8502.  We can answer any questions that you may have.

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